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I recently did a presentation on using Outlook and Outlook Exchange to help in enhancing your international student ministry. Below are the handouts for that presentation. I will also post the powerpoint presentation soon …

Introduction

What is Outlook? How is it useful?

What is the difference between Outlook and Exchange?

What are Outlook’s Basic Functions?

Some Benefits in Ministry

• Protection from losing contact information/data,
• Repository of e-mail and other communication
• Real-time calendar coordination with colleagues and local teams, One Calendar with Categorized entries
• Database of Categorized Contacts
• Secure access to your Outlook program from virtually any computer, anywhere in the world, etc.
• Easy small mail merges
• Prioritized Todo’s
• Search old messages

Installation

Setting up E-mail accounts

ISI Installation Sheet

SBCGlobal Yahoo – http://office.microsoft.com/en-us/outlook/HA011133121033.aspx

Gmail – http://mail.google.com/support/bin/answer.py?hl=en&answer=13273

Hotmail – Microsoft Outlook Connector –

http://office.microsoft.com/en-us/outlook/HA102225181033.aspx

AOL – http://email.about.com/od/outlooktips/qt/et122204.htm

Main Functions

• Protection from losing contact information/data,
• Repository of e-mail and other communication

E-mail  Basics –

Organizing e-mails (Folders, sorting, Reading Pane, autopreview, junk, search)

Sending e-mail – (account, attachments, Outbox/Sent box)

• Real-time calendar coordination with colleagues and local teams, One Calendar with Categorized entries
• Database of Categorized Contacts/Search
• Secure access to your Outlook program from virtually any computer, anywhere in the world, etc.

Connecting via the web -

• Easy smaller mail merges (Pros/Cons)
• Categorized, Prioritized Todo’s
• Search old messages
• Folders (& PST vs. OST Files, taking out the trash & Other housekeeping)

Other Useful Tools

Add-On’s (XOBNI(Useful Tools like stats, etc.), Outlook connector, YouSendIt)

XOBNI – http://www.xobni.com/learnmore

Secure e-mail

Free secure key – http://www.instantssl.com/ssl-certificate-products/free-email-certificate.html

Instructions – http://www.comodo.com/support/products/email_certs/outlook2003.html ,

http://www.comodo.com/support/products/email_certs/index.php

Free Comodo Secure e-mail SW: http://www.comodo.com/home/internet-security/secure-email.php

Mobile Sync

Outlook Resources

Outlook tools, tutorial videos, add-ins, etc.

Slipstick- http://www.slipstick.com/index.htm

From Microsoft –

for 2003 –  http://office.microsoft.com/en-us/training/CR061832721033.aspx ,

for 2007 http://office.microsoft.com/en-us/training/HA102188671033.aspx

Tips & tricks –

http://email.about.com/od/outlooktips/tp/popular_tips.-06V.htm , http://email.about.com/od/outlook/Get_the_Most_Out_of_Outlook.htm , http://email.about.com/od/outlookaddons/tp/most_popular_outlook_add_ons.htm

Books –

• Dyszel, Bill. Outlook 2007 For Dummies (For Dummies (Computer/Tech)). New York: For Dummies, 2006. Excellent book for beginners about Outlook 2007 ($0.50 used on Amazon.com)
• Dyszel, Bill. Outlook 2003 For Dummies (For Dummies (Computer/Tech)). New York: For Dummies, 2003. Great Outlook 2003 book for Beginners($17.47 used on Amazon.com)
• Boyce, Jim, Beth Sheresh, and Doug Sheresh. Microsoft Office Outlook 2007 Inside Out. Redmond, WA: Microsoft Press, 2007. – Another Excellent All-around Outlook book  ($4.99 used on Amazon.com)
• Mcghee, Sally. Take Back Your Life!: Using Microsoft Office Outlook 2007 to Get Organized and Stay Organized (Inside Out) (Inside Out). Redmond: Microsoft Press, 2007. Great Book on using Outlook to organize your extremely busy life. Uses principles similar to David Allen's "Getting Things Done" Actually Predates Allen's Work. ($16.49 new on Amazon.com)
• Mcghee, Sally. Take Back Your Life! Special Edition: Using Microsoft Outlook to Get Organized and Stay Organized (Bpg-Other). Redmond, WA: Microsoft Press, 2005.  ($.33 used on Amazon.com)

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